Finance & award administration
Make accountability routine.

Annual operating budget by program and function., Award budgets tied to the operating budget and grant budget justifications., Multi-year forecasts and scenario models., and five more.

• Annual operating budget by program and function.
• Award budgets tied to the operating budget and grant budget justifications.
• Multi-year forecasts and scenario models.
• Rolling 13-week cash-flow forecast for reimbursement-funded work.
• Reserve-target scenarios and a draft reserves policy for board approval.
• Unit-cost models for services and delivery units.
• Cost-per-outcome analysis with a stated outcome definition and data limits.
• Budget assumptions and rate-negotiation support schedules.

Chart-of-accounts, class and dimension design by award, program and function., Schedules distinguishing net assets with and without donor restrictions under ASC 958, with CPA review of accounting judgments., Release-from-restriction schedules and supporting records., and five more.

• Chart-of-accounts, class and dimension design by award, program and function.
• Schedules distinguishing net assets with and without donor restrictions under ASC 958, with CPA review of accounting judgments.
• Release-from-restriction schedules and supporting records.
• Award-by-award budget-to-actual reporting with spend-down pacing.
• Carryover, no-cost-extension and rebudget request packages.
• Program-income tracking and reconciliation.
• Match and cost-share registers with source documentation.
• In-kind contribution support and valuation documentation for finance/CPA approval.

Allowability, allocability and reasonableness review of selected ledger costs., Written cost-allocation plan and allocation workpapers., Indirect-cost comparison: eligible de minimis election of up to 15% of modified total direct costs versus a negotiated rate., and eight more.

• Allowability, allocability and reasonableness review of selected ledger costs.
• Written cost-allocation plan and allocation workpapers.
• Indirect-cost comparison: eligible de minimis election of up to 15% of modified total direct costs versus a negotiated rate.
• Negotiated indirect-cost proposal preparation, allocation schedules, and coordination with your cognizant agency and finance reviewers.
• Time-and-effort and personnel-activity documentation templates.
• Procurement standards and an approval matrix using thresholds applicable to your award and organization.
• Equipment register and acquisition/disposition workflow linked to applicable terms.
• Subrecipient-versus-contractor documentation for authorized review.
• Subrecipient monitoring plan, risk assessment and follow-up log.
• Records-retention schedule and award-file checklist.
• Funder-specific requirements matrix for HUD CoC, DOJ/BJA, CDC, CDPH, Cal OES and county pass-through awards.

Reimbursement invoices with supporting payroll, expense and program records., ASAP drawdown preparation and submission only within delegated authority., Payment Management System (PMS) reporting and payment-workflow support, subject to platform access and an agreed review process., and five more.

• Reimbursement invoices with supporting payroll, expense and program records.
• ASAP drawdown preparation and submission only within delegated authority.
• Payment Management System (PMS) reporting and payment-workflow support, subject to platform access and an agreed review process.
• County invoice templates and recurring billing calendar.
• Amendment-request packages and invoice-to-budget reconciliation.
• Receivables aging, disputed-item log and follow-up cadence.
• Drawdown-to-ledger reconciliation and approval trail.
• Cash-timing scenarios that flag reimbursement delays and upcoming payroll commitments.

Month-end close checklist and responsibility calendar., Bank reconciliations and unresolved-item log., Credit-card reconciliations and missing-receipt follow-up., and five more.

• Month-end close checklist and responsibility calendar.
• Bank reconciliations and unresolved-item log.
• Credit-card reconciliations and missing-receipt follow-up.
• Payroll reconciliation and award-allocation journals for approval.
• BILL payables workflow, invoice routing and approval documentation.
• Expense-coding review and correction log.
• Fixed-asset and depreciation schedules under approved accounting policy.
• One award-file structure and one annual audit binder with version ownership.

SF-425 preparation support and program-specific financial reporting schedules., Statement-of-activities support schedules and explanations., Statement-of-financial-position support schedules and reconciliations., and six more.

• SF-425 preparation support and program-specific financial reporting schedules.
• Statement-of-activities support schedules and explanations.
• Statement-of-financial-position support schedules and reconciliations.
• Budget-to-actual by organization, program and award.
• Cash runway and days-cash-on-hand calculations with defined assumptions.
• Restricted balances, award spend rates and reporting timeliness dashboard.
• Funding-pipeline versus committed-cost analysis that separates prospects from secured revenue.
• Google Sheets and Sage Intacct reporting views; additional dashboard tools selected during discovery.
• Board packet and finance-calendar ownership, with final review by the designated finance lead.

Auditor/PBC request-list management and document index., Schedule of Expenditures of Federal Awards preparation support., Single Audit readiness assessment against the applicable expenditure threshold and fiscal year., and six more.

• Auditor/PBC request-list management and document index.
• Schedule of Expenditures of Federal Awards preparation support.
• Single Audit readiness assessment against the applicable expenditure threshold and fiscal year.
• Functional-expense allocation schedules for Form 990 preparation.
• Corrective-action tracking and draft responses to findings for management/CPA approval.
• Financial policies and procedures manual.
• Segregation-of-duties matrix for a small team and compensating-control documentation.
• Approval thresholds and dual-signature workflow under adopted policy.
• Year-end support schedules and reconciliation of the audit package to the books.

QuickBooks Online structure review and scoped setup or cleanup., Sage Intacct dimension and reporting requirements, with implementation responsibilities defined., BILL permissions, routing and reconciliation workflow., and five more.

• QuickBooks Online structure review and scoped setup or cleanup.
• Sage Intacct dimension and reporting requirements, with implementation responsibilities defined.
• BILL permissions, routing and reconciliation workflow.
• Instrumentl and Fluxx award/calendar configuration tied to finance responsibilities.
• Cross-system field mapping and integration requirements.
• Spreadsheet-to-system migration inventory, reconciliation and exception log.
• User roles, approval access and handover documentation.
• Team training and a post-migration validation checklist.

Model A fiscal-sponsorship administration records and responsibility map., Model C grant-agreement and reporting support under counsel-approved structures., Sponsor and nonprofit eligibility research for a business seeking mission-related funding, under the specific funder’s rules., and five more.

• Model A fiscal-sponsorship administration records and responsibility map.
• Model C grant-agreement and reporting support under counsel-approved structures.
• Sponsor and nonprofit eligibility research for a business seeking mission-related funding, under the specific funder’s rules.
• First operating and award budgets for a new organization.
• Initial finance policies, approval flows and file structure.
• Audit-finding remediation workplan with CPA/counsel responsibilities.
• Lapsed-award document inventory, funder questions and recovery schedule.
• Backlog triage ranked by deadlines, cash exposure and missing evidence.